Privacy policy
Who we are
For the purpose of the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 the Data Controller is The Tudor Trust, 7 Ladbroke Grove, London, W11 3BD. If you have any questions about this privacy statement you can contact us at datacontroller@tudortrust.org.uk
The Tudor Trust will review and may update this statement from time to time. You should check this page periodically to ensure that you are aware of any changes.
Why we collect personal information
We collect personal information from you for the purpose of assessing a grant application, and to enable us to support and monitor a grant once it has been made. Tudor’s approach to funding is built on the foundation of strong relationships, so we also keep personal information in the longer term so that we have a clear record of our interaction with your organisation. This helps us to understand the way in which our relationship with your organisation has developed over the years.
In making an application to The Tudor Trust you are responsible for proving, when required, that you have the necessary agreement and permission of any individuals identified in the application to pass their information to The Tudor Trust. This includes permission to use any photographs included in the application or in grant reports as part of the grant monitoring process.
In making an application to The Tudor Trust and accepting any grant made you give us permission to process your personal information; however you can withdraw your consent at any time by writing to us.
How we process your information
We will use the personal information you provide only for the purposes of assessing a grant application, and managing or monitoring any grant made. Tudor may also process personal data for the purpose of promoting and organising meetings and events related to its grant making activities.
We do not make decisions about grant applications using automated processes.
Your personal information will not be shared with third parties unless it is required by law, for example, for the detection or prevention of crime.
We will not keep personal information for longer than necessary and will destroy information securely according to our data retention policy. Information provided through grant applications and grant monitoring reports may be retained for up to 8 years after our last date of contact with the organisation.
Our website and newsletters (this section was last updated in May 2023)
We use cookies to collect information on how visitors use our website. Our cookie policy can be viewed here.
We use Google Analytics. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on your devices. Details captured during your visit could include, but are not limited to, the pages you visit, how long you spend on each page, how you got to the site e.g. via a search engine, and what you click on while you’re visiting the site.
We use Google Analytics 4, which does not store IP addresses. Find out more about this here. However, until 1st July 2023 an older version of this software called Universal Analytics will still be running, which does collect IP addresses. To find out how Google uses information from sites and how you can control this visit their website. Our web agency Red Stone also have access to our Google Analytics account.
If you sign up to our newsletter you are asked to provide us with personal data for the purpose of sending you our email updates only. You can opt out of this at anytime by hitting unsubscribe on our emails, or contacting us on access@tudortrust.org.uk. Our mailing system is Mailchimp.
Our website may contain links to other websites of interest. You should be aware that we do not have any control over the content or security of external sites and therefore we cannot be held responsible for the protection and privacy of any information which you provide whilst visiting these sites. You should exercise caution when disclosing personal information on any website and should read the website’s privacy statement to understand how your personal data will be used.
Your Rights
Under the Data Protection Act 1998 and the General Data Protection Regulations you have certain rights about the personal information we hold about you:
You have the right to receive copies of the information we hold on you. A fee is not normally chargeable and unless there is a legitimate reason why you cannot make the application in writing (in which case you should call us on 020 7727 8522), your request should be made to The Tudor Trust by email to datacontroller@tudortrust.org.uk or in writing to The Data Controller, Tudor Trust, 7 Ladbroke Grove, London, W11 3BD
- You have a right to object to processing that is likely to cause, or is causing you damage or distress
- You have a right to prevent processing for direct marketing; Tudor Trust does not engage in direct marketing
- You have a right to object to decisions being taken by automated means; Tudor Trust does not make any decisions using an automated process
- You have a right in certain circumstances to have inaccurate personal data rectified, blocked, erased or destroyed
- You have a right to claim compensation for damages caused by a breach of the Act
If you have any queries relating to how The Tudor Trust has processed your personal information you can contact us at datacontroller@tudortrust.org.uk
If you are unhappy with our response to your enquiry about how we have processed your personal information, you have the right to lodge a complaint with the Office of the Information Commissioner.
Information Commissioner’s Office
If you would like more information about the Data Protection Act and the General Data Protection Regulations you can contact the Information Commissioner’s Officer at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113
Website: https://ico.org.uk/