The management committee (board of trustees, board of directors, executive committee) is responsible for ensuring that the grant is used for the charitable purpose for which it was agreed, and for informing us of any change to that purpose. We ask an officer of the management committee to acknowledge the offer of a grant by signing and returning the grant acceptance form we will send you with our grant offer letter.

We outline what information you will need to send us in order to claim your grant in our information and responsibilities sheets – this varies depending on whether it is a capital or revenue grant, or whether the grant is going towards an existing post or a new post, for example. You can also find out more in How to claim your grant.

We can hold a grant for up to two years - and for longer in some cases. However, if the grant has not been taken up within a year of the date it was agreed, please send us an update on progress together with your latest annual accounts.

We have different reporting requirements for capital and revenue grants, and for grants going towards specific salaries. These are described in full in our information and responsibilities sheets. We ask you to send us progress reports, and associated financial information, following the guidelines contained in these sheets: this will usually be at the end of each year of the grant. Find out more in Reporting back.

We ask all the organisations we fund to send us an end of grant report. See our information sheet on end of grant reports for guidance on what you should include in this report.

Please let us know immediately if you think a serious incident may have taken place within your organisation – this could be related to loss of charity money or assets; damage to property; harm to its beneficiaries, staff or volunteers (including safeguarding incidents); or harm to its work or reputation. Your grants manager will be happy to discuss any of this with you, so please feel free to give them a ring or drop them an email if you are unsure or just want to talk it through.

We also ask you to keep us informed about any significant changes that will have an impact on the work we are funding, or on your organisation as a whole. See When to get in touch for more detail on this.

We have no set requirements around publicity, but are happy for you to mention our grant to other funders, in your annual report and accounts or in press coverage. If you would like to use the Tudor Trust logo, or have any questions about publicity, contact the Information Team on 020 7727 8522.

If we need any additional information in your reports, or have attached other specific conditions to your grant, these will be explained in your grant commitment letter.