Here are a few questions we are often asked by groups receiving a grant from us. If you have a question that isn’t answered here please get in touch with your Grants Manager who will do their best to help.

 

 

A: The first payment must be requested in writing. Depending on what the grant is for, you may need to send us a range of different information before we make the first payment – our requirements are outlined in our information and responsibilities sheets. We make grant payments by direct transfer to your bank account so we will need to receive a copy of a recent bank statement to confirm your bank details before the first payment can be made.

 

 

A: We produce information and responsibilities sheets – separate ones for capital grants, revenue grants and grants towards salaries – explaining what information you need to send us in order to request payment of the next instalment of your grant. Click here to download the relevant information sheet. We send out a reminder that a report is due a month before we expect to make a grant payment, but it is important to note that we will not make the payment until we have received a satisfactory report and the range of financial information we require, including written confirmation that your bank details remain unchanged.

 

 

A: If you have only underspent by a small amount – up to 5% of the grant payment – we are happy for you to put the money towards any other charitable area of your work, or towards your reserves. You don’t need to ask our permission to do this.

 

If you have more than this left over, and you have suggestions as to how you would like to use the unspent portion of the grant, write to your Grants Manager explaining the situation and outlining how you would like to use the funding. We aim to be as flexible as possible about how you can use our grant, although there may be some situations where we ask you to return the unspent funding to us so that it can be reallocated to another project.

 

A: We know that it can take some time to raise the full amount required for a capital project, or to recruit the right person for a new post. We can therefore hold a grant for up to two years; in some situations we can hold it for longer, but you will need to contact your Grants Manager to discuss this.

 

If the grant has not been taken up within a year of the date it was agreed, please send us an update on progress together with your latest annual accounts.

 

If you have not requested the grant within two years of the date it was approved we will write to you to see if it is still needed, or whether we can reallocate the funding. We will not cancel a grant automatically after two years but will do our best to find out what the situation is and why the grant has not been requested so far.

 

 

A: If the postholder changes during a period of funding you must let us know when the previous worker left and when the new one joined. Please also tell us the new worker’s name and provide details of their previous experience. If the post is unfilled for more than a month we will generally ‘freeze’ the grant, delaying our next payment for a time equivalent to that for which the post was vacant.

 

 

A: When the Tudor Trust funds a salary it is the post rather than the individual that is being funded. If the member of staff needs to take maternity or long-term sick leave during the period of Tudor’s grant funding the grant will not cover payments made to that member of staff for maternity or sickness. Our grant can, however, go towards the costs of maternity or sickness cover for the funded post, although you must let us know about this. (If you need advice on paying or reclaiming statutory sick pay or statutory maternity pay go to the HM Revenue and Customs website).

 

If the post is not filled during the period of absence the grant may be frozen. Freezing the grant can enable the post holder to return to carry on the funded work at a later stage.

 

Contact your Grants Manager to discuss your options. The approach you take must be agreed in advance with your Grants Manager.

 

 

A: When your organisation accepted our offer of a grant, it undertook to ensure that the grant was used for the charitable purpose for which it was agreed. However, we are aware that situations can change: perhaps you have received additional funding which also covers things our grant was intended to support, or local circumstances have changed meaning there is now less of a need for a particular project.

 

We can consider changing the use of a grant after it has been agreed, and will do our best to be flexible. However we will not automatically approve a change of use - you will need to ‘make the case’ and demonstrate that the new purpose is in line with the intention behind the original grant. We’ll need to receive your request for a change of use in writing, but you might also want to ring your Grants Manager to discuss your options first. When you write, explain why you are making the request and what you would like the grant to go towards now and include a budget showing how our grant would be used.

 

 

A: We send out reminder letters a month before your next grant payment is due. If your report is going to be more than a month late please let your Grants Manager know; there is no need to get in touch if it’s not going to be any later than this.

 

 

A: If you are currently receiving revenue funding from us and want to apply for continuation funding to develop the same area of work please write to us well before your current funding runs out. We can consider requests for continuation funding from three months after we pay the final instalment of your current grant into your bank account. There can be no guarantee that a grant will be made – Tudor’s trustees are keen to support a range of organisations, including those which are new to us, so we can’t make continuation grants to every group we support.

 

Please follow the first-stage proposal process to apply for continuation funding. Refer to the work Tudor is currently funding in your responses to the questions we ask; our knowledge of your work will, of course, contribute to our assessment of your request for on-going funding.

 

 

A: The Tudor Trust has a relatively small staff team and at any one time has around 1,000 ‘active’ grants around the UK. Although we are happy to receive invitations to your events, it is often not possible for us to attend due to the many other demands on our time.

 

 

A: There is no expectation that you use our logo when you receive a grant from us. However, if you wish to, you can include the Trust’s logo in your annual report, website, project leaflets and temporary displays but we would prefer that you do not use it on your letterhead or other permanent stationery. We can email you a copy of our logo in a range of formats: please contact the Information Team on 020 7727 8522 to request a copy or if you have any questions on the use of our logo.